Capital Metro's Procurement Department is responsible for acquiring all of the Authority's goods and services at fair and reasonable prices, on time, and in compliance with sound public purchasing policies and procedures. If you are interested in doing business with Capital Metro, please browse our current and future procurement opportunities or learn more information about our online surplus property auctions.
- Capital Metro uses PlanetBidsTM, an online service for the distribution of solicitation documents. Vendors should register on the bid portal to receive notification of Capital Metro solicitations at no cost. By registering, you'll automatically be notified by email whenever a Capital Metro solicitation matches your business profile. To start your subscription, click HERE.
- Registered vendors can download Capital Metro solicitations free of charge, and will be notified of any changes and updates to solicitations that they have downloaded.
- For information regarding Capital Metro solicitations, contact the Capital Metro Procurement Department at 512-389-7460 or via email to firstname.lastname@example.org.
Capital Metro makes its purchases based on several determining factors, including price. Items expected to cost less than $50,000 are purchased through Capital Metro's "small purchases" method of procurement. Anything in excess of $50,000 requires full and open competition.
There are two types of purchases that fit into this category: those less than $3,000 and those between $3,000 and $50,000.
Purchases less than $3,000 are single-source. This means that if the price offered is determined to be fair and reasonable, and the vendor is able to meet delivery and other requirements, no other vendors are contacted.
Requests for quotes (RFQ)
RFQs are used for purchases between $3,000 and $50,000. A brief description of the item or service is provided to vendors, who are notified using a online supplier database, PlanetBidsTM. Interested vendors then submit a written quote to Capital Metro by an established deadline. Capital Metro may notify additional vendors recommended by a requesting department, the internet, phone books, industry guides, etc.
Purchases exceeding $50,000 require more sophisticated methods than those used for small purchases.
The basic types of procurement methods used for large purchases are invitations for bids (IFB) and requests for proposals (RFP). Generally, goods or commodities are purchased via IFB, whereas services are generally purchased via RFP.
In both cases, special efforts are made to make the vendor community aware of our requirements. Capital Metro generally accepts bids or proposals from any vendor that would like to participate in a competition. Solicitations are advertised in newspapers, and registered vendors are notified using an online supplier database, PlanetBidsTM. The notification provides a basic description of the item or service to be purchased and prompts registered vendors to return the appropriate information to Capital Metro. The solicitation is then developed, which includes a detailed purchase description and/or statement of work, contractual terms and conditions, and instructions on how to submit an offer. Solicitations remain open an adequate amount of time to allow vendors the opportunity to respond.
Invitations for bids (IFB)
For IFBs, Capital Metro awards contracts to the most responsive and responsible bidder offering the lowest price. A bid is responsive if it meets all the material requirements of a solicitation; in other words, the bid submitted doesn't vary from Capital Metro's original requirement. A bidder is responsible if (s)he can demonstrate the capacity and the willingness to perform (i.e., has the proper equipment, manpower, financial resources, technical expertise, etc.). It would be incorrect to assume that the low bidder always gets the award when the IFB method of procurement is used. An award is made to the low bidder only if the bidder meets both tests of responsiveness and responsibility.
Requests for proposals (RFP)
For RFPs, the award is not based on price alone, but also other weighted factors of importance specified in the solicitation. Award selection is done by an evaluation team that independently evaluates the proposals submitted.
For each solicitation issued, Capital Metro assigns a contracts administrator as the primary point of contact to assist vendors. In addition, a conference is generally scheduled well in advance of the bid or proposal submission deadline so that vendors can obtain clarification from Capital Metro. Contracts in excess of $150,000 require approval by Capital Metro's board of directors prior to their award. After evaluation of all offers, Capital Metro awards the contract.
Other procurement methods
On occasion, Capital Metro may use procurement methods different from the ones listed above. These include sole source, statement of qualifications (SOQ) for statutory professional services for disciplines that require state of Texas licensing and emergency procurements.
We welcome the opportunity to work with new businesses and organizations! Here are a few ways you can introduce yourself to Capital Metro:
Mail us your promotional items
We appreciate receiving information such as brochures, samples and other materials for review. Your items should include enough information so we can quickly identify the goods or services you're offering, and also a business card so we know how to contact you. Once received, your materials will be circulated to the appropriate Capital Metro department.
Our mailing address is:
Capital Metro, Procurement Department, 2910 E. Fifth Street, Austin, TX 78702.
Give us a call or send us a fax
You can call our Procurement Department directly at 512-389-7460, or fax your information to 512-389-7594. Please remember to include a cover sheet with your contact information if faxing.
Come by in person
We welcome personal visits, but please call first to make an appointment! We can be reached at 512-389-7460.
Feel free to email your information or questions to Procure-Help@capmetro.org.
Here are the people to contact with your questions about procurement opportunities at Capital Metro:
|Muhammad Abdullah||Sr. Director, Chief Contracting & Compliance Officer||(512) 369-6019|
|Anita Deibert||Procurement Manager, Acquisition & Contract Administration||(512) 369-7755|
|Julia Caruso||Executive Assistant I||(512) 389-7460|
|Lacie Cowell||Data Analyst III||(512) 389-7530|
|Bryan Bargsley||Asset Disposal Specialist II||(512) 369-6572|
|Tracee Metterle||Contracts Administrator II||(512) 369-6525|
|Jeffery Yeomans||Contracts Administrator II||(512) 369-7727|
|John Pena||Contracts Administrator III||(512) 369-6243|
|Sean Wighaman||Contracts Administrator III||(512) 369-6225|
|Kirk Perry||Contracts Administrator III||(512) 389-7528|
|Denny Ross||Contracts Administrator III||(512) 369-7724|
|Danny Solano||Procurement Manager, Small Purchasing & Asset Disposal||(512) 389-7446|
|Deborah Knutson||Buyer II||(512) 369-6512|
|Kimberley Craft||Buyer II||(512) 389-7579|
|Jeanette Coers||Support Specialist III, Contracts||(512) 369-6525|
|Magen Crowsey||Support Specialist III, Contracts||(512) 369-6593|
Procurement Department Email
Procurement Department Fax Number